Mac OS X: Add calendar (CalDAV) and task (Reminders) service in iCalendar.app
If you work in a loud area, try turning up your speaker volume or changing the reminder sound to something unique. To turn default reminders on or off for all new appointments or meetings, under Calendar options , select or clear the Default reminders check box.
If you select the check box, enter how long before the appointment or meeting when you want the reminder to appear. On the Appointment tab, in the Options group, in the Reminder drop-down list, select how long before the appointment or meeting when you want the reminder to appear.
Although you can't change the default for all of the all-day events that you create, you can change the reminder time on each appointment. Right-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up , and then click Add Reminder. In the Custom dialog box, select or clear the Reminder check box.
If you select the check box, enter the date and time when you want the reminder to appear. On the Tools menu which is on the menu bar at the top of the Outlook main screen—the one that shows all your mail—click Options. Note that you won't see the Tools menu if you're in an email message. To have a reminder automatically turned on or off for new appointments or meetings, on the Preferences tab, in the Calendar group, select or clear the Default reminder check box. If you select the check box, enter the amount of time before the appointment or meeting when you want the reminder to appear.
Click either Open this occurrence or Open the series , and then click OK. On the Appointment tab, in the Options group, in the Reminder list, select the amount of time before the appointment or meeting when you want the reminder to appear. To turn off a reminder, select None. Although you can't change the default for all of the all-day events you create, you can change the reminder time individually on each appointment. Outlook has to be kept open or minimized to your taskbar.
Synchronizing With Outlook.com
Calendar reminders not showing? You can also create your own views if this isn't enough for you. This isn't an application that's quick to learn, and things can feel cluttered at times. Once you figure everything out, however, you'll have an elaborate, GTD -style task list that works exactly the way you want. Combine this with a system-wide keyboard shortcut for quick task entry and you've got no excuse when it comes to keeping things organized.
OmniFocus for Mac syncs with iPhone and iPad, and there's even a web version, currently in testing, so you can access your tasks while using Windows devices sadly this is occasionally necessary. The best to do list is the one you have with you, right? If you own a Mac you already have Reminders, which comes free with every Apple device. Apple's default application for managing tasks is a simple one, allowing you to create lists of tasks and schedule when you'll do them. You can then view those tasks or view any day's worth of tasks across all lists, and that's about it.
But this simplicity might be a big plus: You get in, add tasks, and then get to work. There's no universal keyboard shortcut for adding tasks, but there is integration with Siri for Mac, which is something no other app on this list can claim. And iCloud integration means you can sync tasks with your iPhone and iPad very easily.
Take the Work out of Workflow
You've already got this application so why not give it a shot? Reminders is great but not exactly feature rich. GoodTask is unique in that it uses Reminders as a backend—add anything to GoodTask and it will show up in Reminders and vice versa. So what's the point? GoodTask offers features that Apple doesn't in Reminders. First there's Calendar integration, meaning you can see your calendar appointments and your tasks in one place.
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You can also create smart lists, allowing you to filter your tasks using things like tags, due dates, and locations. You'll have to spend some time setting this up before it's any better than Reminders, but if you've got a specific overview of tasks in mind you can probably design it here. GoodTask also offers a fully customizable Today widget, which isn't something offered by any other application we tested. Integration with Reminders means all your tasks sync to the iPhone and iPad without the need for any other software, though there are versions of GoodTask available for those devices if you want the same power on those devices.
There are a few downsides. There's no universal keyboard shortcut for creating tasks, though thanks to Reminders integration you can use Siri for Mac instead. Overall, GoodTask is a nice little upgrade over Reminders. It looks a little cluttered at first glance, but it's also really powerful. You can create lists, then put projects or checklists inside those lists. You can add tags and due dates. You can create smart lists, allowing you to view your tasks however you like.
And there are a way more options than that if you're willing to put the time in. This is a power user's to do list, which you can bend to just about any workflow. It's going to take you while, but it's going to be worth it. There's no calendar integration, which is unfortunate, but there are plenty of other integrations with the rest of your system. A universal keyboard shortcut makes it quick to add new tasks, notifications let you know about upcoming deadlines, and there's even a handy Today widget for quickly checking off tasks.
Syncing is unique here because there are multiple options. The free Google Keep app is a simple way to take notes, keep lists, make drawings, and store voice recordings and images and then access them from anywhere -- on your iPhone and iPad, through Gmail, via Keep's webpage, and with Keep's Chrome extension.
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You can also set location-based reminders for your notes, if you want to be notified about something when you arrive at your destination. In , Microsoft acquired the Wunderlist task-manager app and started building its own to-do list based on the ideas found in the popular app. Microsoft's To-Do app, the free successor to Wunderlist, gives you an easy way to track tasks and stay organized.
It even has an importer tool if you want to move your Wunderlist data over to To-Do. Unfortunately, it lacks some of the features that made Wunderlist popular, but you can share your to-do lists with anyone who has a OneDrive account. Don't let the name put you off: Remember The Milk is a powerful to-do list app that won't break a sweat, helping you to remember your grocery items. Create lists, share tasks with coworkers, and build smart lists that automatically update based on criteria you set. Sync your tasks with Microsoft Outlook, view tasks in Apple and Google's Calendar, and create reminders in Evernote that will be added automatically to Remember The Milk lists.
Like Microsoft To-Do, Remember The Milk has an import tool for moving your Wunderlist tasks over if you are looking for a new task manager with Wunderlist's impending retirement.
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Mac's own Reminders app may be all you need to create to-dos, manage projects, and create lists. You can use it to create a reminder in another iOS app and have Siri create a reminder for you. All your to-do items are synced across all your Apple devices. A well-designed and good-looking to-do list app for Apple users, Things from Cultured Code is a handy way to manage projects on iOS and Mac devices. If you are looking to collaborate with colleagues on non-Apple devices, you will want to look elsewhere.
Todoist can easily manage your projects and keep you on schedule. It's available on Mac, iPhones, iPads, Windows, and Android and via the Web and browser extensions, so you can check off tasks from almost anywhere. Todoist comes with collaboration tools, so if you work on a team, you can use the app's group tools to manage projects, share files, assign tasks, and track progress.