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Open the navigation pane. Click the Tasks folder. Click the Folder tab. Click Share Tasks. Type the subject and message. Include any information you want to include in the message body, such as your reason for sharing your tasks. Click Send. A confirmation message will appear. Click OK. Your Tasks folder is now shared with the selected recipient s.
Method 2. Click Folder Permissions.
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Click the Permissions tab. Select a permission level from the drop-down menu. This determines the level of access others have to your Tasks folder. Select Owner if you want to give everyone the ability to edit and change the tasks in your Tasks folder.
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To allow everyone to read your tasks but not make changes, select Reviewer. Method 3.
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Click the New Folder button. Select a folder to save the new folder in. The folder now appears in the navigation pane. Click Share. Click Share tasks. Most of our picks have iPhone and Android versions, and if you get stuck, you can usually manage your tasks via a website. Many of our selections also have extensions for Mozilla Firefox and Google Chrome. And some also work with the Apple Watch, letting you view notifications on your wrist. A checklist app is a replacement for a project-management software such as Microsoft Project, but if you are part of a team that just needs to track tasks, share documents, write notes, and assign to-do items, a task app, such as Remember The Milk or Todoist, comes with collaborative tools for managing team projects and could be a perfect fit for your team.
If you only need to manage your own simple to-do lists and keep a few notes, a free to-do list app, such as the Mac's homegrown Reminders app or Google's Keep app, could be up to the task. But if you are managing a lot of tasks, consider paying for premium features, which can include recurring tasks, subtasks, and tags.
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A subscription may also include collaboration tools -- such as team scheduling and project-management -- to help you track tasks across a team. Nearly all of our picks let you manage your tasks and lists via a Web browser -- or a browser extension -- on a Mac. A few even have Mac apps as well, such as Things from Cultured Code. You want to check your list wherever you are, so our picks are available, of course, for iPhone and iPad, via a website or as a browser extension, in most cases for Android, and and in some cases as MacOS apps -- with everything synced across devices.
From Apple Mail -- which lets you create reminders via the Share button -- to Todoist that lets you access your tasks from Gmail and Google Calendar via plug-ins, many of our picks work well with other apps, so you can manage your time in a way that makes sense for you.
Some also come as browser extensions, so you can keep tabs on your items right from Chrome or Firefox.
The Any. It's more than a to-do list manager. Evernote can capture your notes, create checklists, track tasks, set reminders, and save websites you want to visit later. The digital notebook synced everything it holds across your iPhone, iPad, and Mac machines.
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And you can set reminders to keep track of events. With the free version, you get a monthly upload limit of 60MB and can sync between two devices. The free Google Keep app is a simple way to take notes, keep lists, make drawings, and store voice recordings and images and then access them from anywhere -- on your iPhone and iPad, through Gmail, via Keep's webpage, and with Keep's Chrome extension. You can also set location-based reminders for your notes, if you want to be notified about something when you arrive at your destination.
In , Microsoft acquired the Wunderlist task-manager app and started building its own to-do list based on the ideas found in the popular app. Microsoft's To-Do app, the free successor to Wunderlist, gives you an easy way to track tasks and stay organized.
It even has an importer tool if you want to move your Wunderlist data over to To-Do. Unfortunately, it lacks some of the features that made Wunderlist popular, but you can share your to-do lists with anyone who has a OneDrive account. Don't let the name put you off: Remember The Milk is a powerful to-do list app that won't break a sweat, helping you to remember your grocery items. Create lists, share tasks with coworkers, and build smart lists that automatically update based on criteria you set. Sync your tasks with Microsoft Outlook, view tasks in Apple and Google's Calendar, and create reminders in Evernote that will be added automatically to Remember The Milk lists.
Like Microsoft To-Do, Remember The Milk has an import tool for moving your Wunderlist tasks over if you are looking for a new task manager with Wunderlist's impending retirement.